Category pricing · AI meeting notes and meeting recording
AI meeting note pricing — Otter, Fireflies, Granola, and every alternative
Per-seat price is honest, but the daily / monthly recording cap is often unwritten and matters more than the price.
14 tools in this category. Every row in the table below links to the full per-tier pricing page for that vendor, with hidden fees, recommended tier by team size, and tier-jump pain spelled out.
About AI meeting notes and meeting recording
AI meeting notes is the SaaS category that has consolidated fastest in the last two years — pricing has compressed from 30-45 USD per seat per month range to 10-20 USD per seat per month range, and free tiers now cover most light-meeting users. The pages below cover the per-seat list across every major platform with the daily / monthly recording cap on each tier (which is the binding constraint for most heavy meeting users) and the integration list on each (which determines whether the tool will actually fit in your existing meeting workflow). For most teams the buying decision is platform fit (Zoom-native Otter, Google Meet-native Fathom, agnostic Granola / Read) rather than the per-seat delta.
14 ai meeting notes and meeting recording compared
Entry-tier price below is the cheapest paid per-seat or per-month tier each vendor publishes. Custom-quote tiers and usage-based add-ons aren't included; click any tool to see the full per-tier breakdown.
Best for
- Sales teams adding AI meeting notes on top of an existing meeting stack
- Customer success teams sizing Otter vs Fireflies for call coaching
- Founders evaluating Granola, Read, or Fathom for personal use
What to evaluate
- Per-seat list and the included meeting recording / minutes cap
- Native integration with your primary meeting platform (Zoom, Meet, Teams)
- CRM / Slack / Notion integration depth
- Speaker identification and action-item extraction quality
Frequently asked questions
What does Otter Business actually include at 30 USD per seat per month?
Otter Business is 30 USD per seat per month annual and includes 6,000 transcription minutes per user per month, unlimited meeting recordings, advanced summary and AI chat, custom vocabulary, and admin features (centralized billing, SSO via SAML on enterprise tier). The 6,000-minute cap is generous for most users (roughly 100 hours of meetings per month per user).
Is Fireflies or Granola better for a 10-person sales team?
Fireflies Business is 19 USD per user per month annual; Granola Business is 14 USD per user per month annual. For 10 sales reps that's 190 USD per month vs 140 USD per month — Granola is roughly 25 percent cheaper. The product trade-offs are real: Fireflies has deeper CRM integration (native to Salesforce and HubSpot, with call coaching scorecards); Granola has a sharper UX and better summary quality but lighter CRM integration. Many sales teams pay for Fireflies for the CRM workflow.
Can I use Fathom for free instead of paying?
Fathom has a free tier that includes unlimited recording and transcription on Zoom, Google Meet, and Teams, with summaries, action items, and integrations. Fathom Pro and Team add features like CRM sync (HubSpot, Salesforce), team-wide library, and admin controls; Pro is 15 USD per user per month annual. For most individual users and small teams, the free tier is genuinely usable as a long-term solution — Fathom monetizes on team / org features rather than gating individual recording.