Paymo features: tier-by-tier list (2026)
Project management with built-in time tracking and invoicing. Intro pricing is misleading; the regular rate is materially higher.
Core capabilities (32)
Planning & scheduling
Milestones Set up alerts for major events that require special attention during the lifetime of a project. Project templates Create and reuse project templates based on a current project for future use.
Source · core
Resource management
Holidays management Adjust the resource calendar to account for company time off, special events, or holidays. Leave types Account for paid and unpaid leave time at company and user level.
Source · core
Invoicing & Online Payments
Create estimates Issue estimates that can be converted into invoices with a single click. Convert project into estimate Convert a project together with its tasks, time estimates, and costs into an estimate, which can be further edited if needed.
Source · core
Assign multiple users to the same task
Assign multiple users to the same task. Draw their attention as soon as a new task is up.
Source · core
Set dependencies to indicate that a task relies
Set dependencies to indicate that a task relies on a separate task to be performed.
Source · core
Set the number of hours it will take
Set the number of hours it will take to complete a task and compare work hours against it.
Source · core
Set task priorities (critical, high, normal, low) and
Set task priorities (critical, high, normal, low) and filter tasks based on them.
Source · core
Set a due date alert when a task
Set a due date alert when a task is due or a Time Budget alert when a certain % of the task budget has been reached.
Source · core
Switch between 5 different task views to accommodate
Switch between 5 different task views to accommodate work: list, table, board, calendar, and Gantt.
Source · core
Set up alerts for major events that require
Set up alerts for major events that require special attention during the lifetime of a project.
Source · core
Clone projects with similar task structures
Clone projects with similar task structures. Choose which items to keep and discard.
Source · core
Set a project’s start and finish dates, add
Set a project’s start and finish dates, add task dependencies, and monitor progress.
Source · core
Determine the most critical tasks with the earliest
Determine the most critical tasks with the earliest and latest dates they can start and finish without delaying the project.
Source · core
Automatically adjust task dates for dependent tasks keeping
Automatically adjust task dates for dependent tasks keeping into account or ignoring lead & lag time.
Source · core
Adjust the resource calendar to account for company
Adjust the resource calendar to account for company time off, special events, or holidays.
Source · core
View your resource allocation on a calendar to
View your resource allocation on a calendar to get an overview of resource usage.
Source · core
The admin can determine the level of user
The admin can determine the level of user access within the project management software.
Source · core
View all the tasks that don’t have a
View all the tasks that don’t have a start and end date at a user and project level.
Source · core
Pinpoint design changes and leave actionable feedback
Pinpoint design changes and leave actionable feedback. View how each design asset has evolved from version #1.
Source · core
The Small Office and Business plans offer 50GB
The Small Office and Business plans offer 50GB, respectively 100GB storage space at no extra cost.
Source · core
Set a fixed price rate on a work
Set a fixed price rate on a work item, such as a task, to indicate the price of fixed-cost items on a project.
Source · core
Oversee the stream of recent activities performed by
Oversee the stream of recent activities performed by all users on a project level.
Source · core
In-app and email notifications for important updates are
In-app and email notifications for important updates are automatically sent to resources, like being assigned to a new task or when priorities change.
Source · core
Invite external users in your account and keep
Invite external users in your account and keep them updated on the progress of their projects.
Source · core
Add tasks, projects, time entries, or users with
Add tasks, projects, time entries, or users with a tap, depending on your user role.
Source · core
Add shortcuts for the most often accessed areas
Add shortcuts for the most often accessed areas in Paymo or bookmarks for external resources.
Source · core
Convert a project together with its tasks, time
Convert a project together with its tasks, time estimates, and costs into an estimate, which can be further edited if needed.
Source · core
Individually, in bulk, or to a third party
Individually, in bulk, or to a third party accounting software like QuickBooks Online or Xero.
Source · core
Allow your clients to pay you directly from
Allow your clients to pay you directly from the invoice through a payment gateway from PayPal, Stripe, Authorize.net.
Source · core
Create email templates that are used for sending
Create email templates that are used for sending estimates, invoices, and payment reminders.
Source · core
By signing up, you re agreeing with the
By signing up, you re agreeing with the Paymo Terms of Service and Privacy Policy
Source · core
Monthly Plans
This time-limited offer applies to monthly plans (for the first three months). It is for new customers only (accounts created after 2026 Mar 25) and cannot be combined with other offers. Pricing & Signup 14 day free trial.
Source · core
Integrations (1)
Paymo offers an API and integrates with complementary
Paymo offers an API and integrates with complementary applications to help optimize your workflow.
Source · integrations api automation
Automation and workflows (2)
Collaboration (6)
Task management
My tasks A personal workspace where you can see exactly what tasks you should be working on, when, and in what order. Team’s tasks One place to view all team’s tasks across all projects grouped by Task Priority/Due Date/Project.
Source · collab
File management
File attachments Attach files from your computer or Google Drive directly to a task, comment, or project. File proofing & versioning Pinpoint design changes and leave actionable feedback. View how each design asset has evolved from version #1.
Source · collab
Client & team collaboration
Activity stream Oversee the stream of recent activities performed by all users on a project level. Real-time discussions Collaborate in real-time with other team members using the dedicated discussions and comments area.
Source · collab real-time
A personal workspace where you can see exactly
A personal workspace where you can see exactly what tasks you should be working on, when, and in what order.
Source · collab
Attach files from your computer or Google Drive
Attach files from your computer or Google Drive directly to a task, comment, or project.
Source · collab
Collaborate in real-time with other team members using
Collaborate in real-time with other team members using the dedicated discussions and comments area.
Source · collab real-time
Reporting and analytics (16)
Time tracking
Time clock Start and stop a built-in clock to accurately track work time on a task. Add time entry Track and log time for a given project and task. Add bulk time Add multiple time entries for a week and a single user at once.
Source · reporting
Financial management
Budgeting Set a project budget and measure an outcome against it. Expense tracking Track expenses for a project or work item. Tag them for ease of filtering. Financial indicators View the financial health of a project in terms of estimate vs. actual budget.
Source · reporting
Customization
Multi-language interface Paymo is available in 23 languages. Customizable dashboard Customize the display and layout of your dashboard. Customizable menu Customize the display and layout of your work areas.
Source · reporting dashboard
Native android app
Download a native Android app for smartphones and tablets to manage your projects, track work time on the go, invoice clients, and add expenses.
Source · reporting
Native iOS app
Download a native iOS app for iPhone and iPad to manage your projects, track time on the go, invoice clients, and add expenses.
Source · reporting
Analytics & Reporting
Static time reports Create static reports to show the time allocated and/or spent on certain tasks or projects. Live time reports Create live reports that automatically update with the latest information when someone opens them.
Source · reporting
Profitability tracking
Track profit margin Get a full breakdown of projects’ costs, income, and profit. Measure employees’ performance Evaluate employees’ activity and identify possible business waste.
Source · reporting
Use Paymo Track to automatically register activities on
Use Paymo Track to automatically register activities on your computer and link them to your tasks.
Source · reporting
Print or export the Gantt chart as a PDF/PNG file
Print or export the Gantt chart as a PDF/PNG file. Use it as a project baseline or progress proof for clients
Source · reporting
Create static reports to show the time allocated
Create static reports to show the time allocated and/or spent on certain tasks or projects.
Source · reporting
Create live reports that automatically update with the
Create live reports that automatically update with the latest information when someone opens them.
Source · reporting
Display text-based reports in a pie chart or
Display text-based reports in a pie chart or bar chart for better visualization.
Source · reporting
Share reports with your clients to keep them
Share reports with your clients to keep them informed about the project progress or with your team when necessary.
Source · reporting
Get details about a client’s overall health in
Get details about a client’s overall health in terms of unbilled AR, billed/received invoices, and pending invoices.
Source · reporting
Get details about a project’s overall health in
Get details about a project’s overall health in terms of time worked, completed tasks, unbilled AR, timesheet, and milestones.
Source · reporting
Get details about a user’s overall health in
Get details about a user’s overall health in terms of workday length, hourly rate, legal leave days, and monthly performance.
Source · reporting
See Paymo pricing in detail
This page lists what Paymo does. For per-seat math, tier comparison, and the full hidden-fee list, see the Paymo pricing breakdown.
Closest alternatives
Other project management tools buyers shortlist when they evaluate Paymo.
Sources
Features evolve. Confirm directly with the vendor before purchase decisions. This list was last refreshed on 2026-05-27.
Frequently asked questions
What features does Paymo include?
This page tracks 57 verified Paymo features across 5 categories, sourced from Paymo's official site.
Which tier do I need for Paymo?
Paymo's feature availability varies by plan. Compare the public Paymo tiers, calculator, and hidden fees on the Paymo pricing page.
How does Paymo compare on features to alternatives?
Buyers commonly compare Paymo against Teamwork, Harvest, Asana. Each alternative's feature page is linked below where we cover it.